Learn best practices for sharing pre-reads and following up to boost meeting preparation, engagement, and outcomes.
Effective pre-read management is crucial for meeting success. Timing is key: share materials 48 hours in advance, considering audience schedules and complexity. Clear communication of expectations, gentle reminders, and leveraging technology can significantly boost engagement. The pre-reads, not only ensure that the meeting is productive but also encourage meaningful discussions and participation.
Best practices on sharing and following up on Pre-reads:
The real power lies in how this practice shapes your team's approach to collaboration. As pre-reads become the norm, you'll likely notice a shift towards more proactive engagement, with team members coming to meetings armed with insights and well-formed ideas. This can lead to shorter, more focused meetings and faster decision-making processes. Moreover, consistent use of pre-reads can foster a culture of continuous learning and preparation, elevating the overall quality of work and discussions. By championing effective pre-read practices, you're not just improving meetings – you're paving the way for a more informed, engaged, and efficient organizational culture.
We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. And how significant the groundwork is that starts with meeting agendas.
That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.
VCA’s AI-powered smart agenda acts as a meeting precursor, helping you draft well-structured agendas by factoring in various elements. It pulls in meeting recaps, shared docs/pre-reads, messages from Slack's "remind me" feature, parking lot items, and more. This way, you've got a comprehensive agenda that sets you up for a productive meeting right from the start.
We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.
Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.