Learn effective strategies for setting clear expectations before meetings. Boost productivity, improve focus, and achieve better outcomes with 7 key preparation tips.
Let's face it, meetings can be a drag if no one knows what's going on. Setting expectations beforehand is like giving everyone a roadmap. It's about nailing down why you're meeting, what you'll cover, and what you want to achieve. By giving people a heads up on these things, you're basically setting the stage for a meeting that doesn't waste time. Whether you're brainstorming, making decisions, or just checking in, clear expectations help keep things on track.
Key points to consider when setting expectations before a meeting:
By setting clear expectations before a meeting, you lay the groundwork for a focused, efficient, and productive gathering. This practice not only respects everyone's time but also leads to better outcomes and increased participant satisfaction. Remember, the key to successful meetings lies not just in what happens during the meeting but in the preparation that precedes it. As you implement these strategies, you'll likely see a marked improvement in meeting effectiveness and team collaboration. Consider gathering feedback after meetings to continuously refine your approach and create a culture of purposeful, results-driven gatherings.
We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. And how significant the groundwork is that starts with meeting agendas.
That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.
VCA’s AI-powered smart agenda acts as a meeting precursor, helping you draft well-structured agendas by factoring in various elements. It pulls in meeting recaps, shared docs/pre-reads, messages from Slack's "remind me" feature, parking lot items, and more. This way, you've got a comprehensive agenda that sets you up for a productive meeting right from the start.
We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.
Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.