Learn essential pre-meeting prep steps for hosts to ensure productive, efficient, and engaging meetings.
Pre-meeting prep is the essential groundwork a host does before a meeting to ensure its success. As a host, your preparation sets the tone and direction for the entire meeting. It's like being the captain of a ship – your readiness determines whether the journey will be smooth sailing or a choppy ride.
Checklist and Key Points to include for pre-meeting prep for host:
Effective pre-meeting preparation is more than just a best practice—it's a strategic advantage in today's fast-paced business environment. By investing time in thoughtful preparation, hosts can transform meetings from potential time-sinks into powerful catalysts for progress and innovation. This approach not only enhances the immediate outcomes of each meeting but also contributes to a broader culture of efficiency and respect within the organization.
We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. And how significant the groundwork is that starts with meeting agendas.
That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.
VCA’s AI-powered smart agenda acts as a meeting precursor, helping you draft well-structured agendas by factoring in various elements. It pulls in meeting recaps, shared docs/pre-reads, messages from Slack's "remind me" feature, parking lot items, and more. This way, you've got a comprehensive agenda that sets you up for a productive meeting right from the start.
We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.
Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.