Pre-Meeting Prep Checklist for Participants

Maximize your meeting impact with this checklist for participants to prepare effectively and contribute meaningfully.

min read

As a meeting participant, your preparation is crucial for meaningful contribution and personal benefit. Good prep work ensures you're not just a passive attendee but an active contributor. It's like being a valuable player on a sports team – your readiness affects not only your performance but the overall outcome of the game.

Effective preparation helps you:

  • Contribute more confidently and relevantly
  • Make the most of the meeting time
  • Demonstrate professionalism and respect for others
  • Gain more from the discussions and decisions

Pre-Meeting prep checklist for participants:

  • Review the agenda: Understand the meeting's purpose and topics to be discussed.
  • Read pre-meeting materials: Go through any shared documents, pre-reads, or reports thoroughly.
  • Prepare your input: Formulate your thoughts, questions, or concerns on each agenda item.
  • Gather relevant data: Collect any information or statistics that support your points.
  • Anticipate questions: Think about potential questions others might ask you.
  • Set personal objectives: Determine what you want to achieve or learn from the meeting.
  • Test technology: For virtual meetings, ensure your audio/video setup works properly.
  • Arrive prepared: Have the necessary materials ready and join the meeting on time.

Remember, being well-prepared as a participant transforms you from a mere attendee to a valuable contributor. Your pre-meeting prep is your toolkit for effective participation. By investing time in preparation, you not only enhance your own experience but also contribute to a more productive and engaging meeting for everyone involved.

Delegate pre-meeting prep with Video Calling App

We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. And how significant the groundwork is that starts with meeting agendas. 

That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.

With VCA’s native AI features, you can review meeting recaps, shared docs/pre-reads, messages from Slack's "remind me" feature, parking lot items, and more. This way, you've got a comprehensive agenda that sets you up for a productive meeting right from the start.

We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.

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Fundamentally better way to meet, focus and ship faster

Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.

Thank you! We will keep you updated.
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