Effective 1:1 Minutes of Meeting Template

Streamline your one-on-one meetings with our comprehensive 1:1 Minutes of Meeting template. Capture key discussions, action items, and goals to enhance accountability and drive results. Perfect for managers and team leads.

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1:1 Minutes of Meetings (MoM) are concise records of individual discussions between a manager and team member. These documents capture key points, decisions, and action items from one-on-one sessions. Types include performance reviews, goal-setting meetings, and general check-ins. MoMs are crucial for tracking progress, ensuring accountability, and maintaining clear communication. By providing a written account of discussions, 1:1 MoMs help both parties stay aligned, follow through on commitments, and drive personal and professional growth.

Here are some key things to keep in mind while drafting MoMs for 1:1 sessions:

  • Prioritize Clarity: Use simple, unambiguous language. Ensure your future self and the employee can easily understand the content weeks later.
  • Capture Decisions and Rationale: Document not just what was decided but also why. This context is invaluable for tracking progress and understanding past choices.
  • Highlight Personal Goals: Clearly note any professional development objectives or career aspirations discussed. This helps in tracking long-term growth.
  • Record Workload Considerations: Note any factors affecting the employee's current capacity, such as ongoing projects, personal circumstances, or upcoming time off.
  • Document Concerns: List any workplace issues or challenges the employee has raised. This allows for follow-up and resolution tracking.
  • Use Consistent Terminology: Align with your organization's vocabulary and the employee's preferred terms. This reduces confusion and improves communication.
  • Balance Detail and Confidentiality: Include enough information to be useful, but respect the private nature of 1:1 conversations.
  • Link to Relevant Resources: Reference-related documents, training materials, or company policies discussed during the meeting.
  • Note Action Items: Clearly outline tasks for both manager and employee, including deadlines and expected outcomes.
  • Capture Feedback: Record both positive feedback and constructive criticism exchanged during the meeting.
  • Track Progress: Briefly recaps progress on previous action items or goals at the start of each MoM.

While 1:1 Minutes of Meetings might seem like a simple administrative task, their impact on productivity and professional development is significant. By consistently documenting these crucial conversations, both managers and employees create a roadmap for success. As remote and hybrid work environments become more prevalent, the role of clear, written communication becomes even more critical. Embracing the practice of creating and reviewing 1:1 MoMs can lead to more effective leadership, increased employee engagement, and a culture of transparency and continuous improvement.

How VCA helps with meeting agendas?

We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. It can be very time-consuming to manually update tasks post-meetings.

That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.

VCA handles post-meeting tasks, which include drafting summaries. AI-powered smart summaries capture essential context while maintaining the correct information hierarchy. These summaries are stored in your organization’s knowledge library and are accessible via AI search. Moreover, it also eliminates the hassle of manually copying and pasting links, screenshots, and files shared during the discussion.

With one-click task management, you can also add updates on Linear/Jira from your discussions.

We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.

Meeting Details

  • Date: [Insert date]
  • Time: [Insert start time] - [Insert end time]
  • Attendees: [Manager Name], [Employee Name]

Discussion Points

  1. [Topic 1]
  • Key points discussed:
    •  
    •  
  • Decisions made:
    •  
    •   
  • Action items:
    • [Action item 1] - Assigned to: [Name] - Due date: [Date]
    • [Action item 2] - Assigned to: [Name] - Due date: [Date]
  1. [Topic 2]
  • Key points discussed:
    •  
    •  
  • Decisions made:
    •  
    •   
  • Action items:
    • [Action item 1] - Assigned to: [Name] - Due date: [Date]
    • [Action item 2] - Assigned to: [Name] - Due date: [Date]

Follow-up Items from Previous Meeting

  • [Previous action item 1] - Status: [Completed/In Progress/Delayed]
  • [Previous action item 2] - Status: [Completed/In Progress/Delayed]

Goals and Performance Updates

  • Short-term goals:
  • Long-term goals:
  • Performance feedback:

Additional Notes/Concerns

  •  
  •  

Next Meeting

  • Date: [Insert next meeting date]
  • Time: [Insert next meeting time]
  • Preliminary agenda items: 1. 2.

Approval

  • Minutes reviewed and approved by the manager
  • Minutes reviewed and approved by the employee

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Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.

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