Learn how to create concise, engaging pre-reads that prepare participants and enhance meeting productivity.
A meeting pre-read is a concise document distributed before a meeting to provide context and key information. It comes in various forms, such as executive summaries, agendas with background info, or data reports. Pre-reads enhance meeting efficiency by ensuring all participants are well-informed and prepared to contribute meaningfully. They save time, foster more productive discussions, and lead to better decision-making. With effective pre-reads you can significantly improve the quality and outcomes of your meetings.
Key points to keep in mind when preparing a pre-read before a meeting:
Mastering pre-reads can transform organizational culture, fostering preparedness and efficiency. Experiment with formats and implement feedback loops to refine your approach. Consider using collaborative tools to make pre-reads dynamic, sparking discussions before meetings. By consistently delivering clear, relevant pre-reads, you'll improve meeting outcomes and position yourself as a thoughtful leader. Ultimately, this practice contributes to a more engaged, productive workplace where informed decision-making is the norm.
We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. And how significant the groundwork is that starts with meeting agendas.
That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.
VCA’s AI-powered smart agenda acts as a meeting precursor, helping you draft well-structured agendas by factoring in various elements. It pulls in meeting recaps, shared docs/pre-reads, messages from Slack's "remind me" feature, parking lot items, and more. This way, you've got a comprehensive agenda that sets you up for a productive meeting right from the start.
We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.
Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.