Best Practices to Write Minutes of Meeting (MoM) Efficiently

Discover key strategies for crafting efficient, effective Minutes of Meetings. Learn to capture essentials, drive accountability, and boost productivity.

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Minutes of Meeting (MoM) are written records that document the key points discussed, decisions made, and actions to be taken during a meeting. They serve as an official account of the proceedings and are crucial for maintaining clarity, accountability, and progress within an organization. MoM help attendees remember important details, inform absent members, and provide a reference point for future discussions and follow-ups.

What are the best practices to write MoM efficiently?

  • Structure for skimmability: Use clear headings, bullet points, and bold text for key decisions. Create an executive summary highlighting major outcomes. This allows a quick grasp of essential information while providing details for those who need it.
  • Implement the RAID log: Include a RAID (Risks, Assumptions, Issues, Dependencies) section. This proactive approach helps track potential project roadblocks and ensures timely addressing.
  • Use action-oriented language: Frame decisions and next steps using clear, actionable language. This clarity drives accountability and follow-through.
  • Integrate with project management tools: Link action items to your organization's project management software. This ensures tasks are tracked and monitored within existing workflow systems.
  • Employ the 'parking lot' technique: Create a section for important off-agenda topics. This captures valuable ideas for future meetings without derailing the current one.
  • Include a follow-up mechanism: End with a clear plan for following up on action items. This ensures decisions translate into actual results.
  • Use clear and concise language: Avoid jargon and write in a straightforward manner for easy comprehension.
  • Employ the 5 W's and 1 H: Ensure your minutes cover Who, What, When, Where, Why, and How for each key point.

By implementing these best practices, you can create clear, concise, and effective Minutes of Meetings that drive productivity and keep your team aligned. Remember, well-crafted MoMs are not just records of the past but roadmaps for future success. They transform fleeting conversations into concrete plans, ensuring that every meeting contributes meaningfully to your organization's goals. With efficient MoM, you're not just documenting discussions – you're catalyzing action and progress.

How can Video Calling App help?

We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. It can be very time-consuming to manually update tasks post-meetings.

That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.

VCA handles post-meeting tasks, including drafting summaries. AI-powered smart summaries capture essential context while maintaining the correct information hierarchy, stored in your organization’s knowledge library and accessible via AI search. 

We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.

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Video Calling App puts all the best practices you just read into action. With VCA, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.

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